Tracking

  • Data import of hours for tracking of substitutes, coaches and other variable hour employees to determine benefit eligibility during specific measurement periods
  • Maintain tracked information to ensure ACA compliance with benefit eligibility and offer of coverage

Reporting

  • Data extraction, consolidation, coding and electronic transmission / IRS filing of 1094 and 1095 forms
  • IRS audit response and support

Leave Management

  • Assistance in establishing leave process and policy
  • Manage required incoming and outgoing leave documents while preserving employee’s private information
  • Tracking and reporting of leave for both full and intermittent types

COBRA Administration

  • Full administration of state and federal regulations regarding benefit continuation
  • Required incoming and outgoing COBRA documents provided to employees and reported to employer
  • Invoicing and payment reconciliation of COBRA payments

Employee Notice Distribution

  • Develop and distribute to employees all required notices from HHS, CMS, DOL, IRS and other respective entities
  • Provide customized toolkits for qualifying events such as new hires, open enrollment, terminations, etc.

Employee Benefit Plan Documentation

  • Supply customized written plan documents for both employer and employees accommodating for all benefit plans offered including: outline of waiting periods, eligibility terms, claims procedures and more
  • Annual modification when plans or terms are changed